Site Waste Management Plan – Plan, Prepare, Responsibility and Identification of wastage

Dear Memebrs,

Controlling and managing wastage is one of the biggest challenge for all the organisations specially manufacturing and construction so it is prime responsibility of the management to plan and design their own Site waste management plan (SWMP) for  efficient operation of the company.

Today we are sharing some important steps which may help us to create our own SWMP.

Step one – Plan and prepare

It is important that you start your SWMP during the concept and design of the project. Design decisions can make a significant contribution to preventing and reducing waste in the first place.

For example:

  •     Can  you purchase materials with less or returnable packaging?
  •     Can you pre-order materials to specification?
  •     Has sufficient storage space been created to allow wastes to be properly segregated as they arise? Speak to         your suppliers to see if they can help.

You must consider whether you can refuse any of the materials generated on site. Can you reuse excavated soil to landscape an area, for example? Planning these steps in advance will enable you to get the most out of your materials and help prevent them becoming waste.

You must record all decisions about:

  •     The project design
  •     The Construction methods
  •     Materials that will minimize the waste produced on site.

Make sure you record all measures taken to reduce waste, even where waste is totally eliminated. This will enable you to quantify tonnages of reduced waste and cost savings.

Make sure you schedule time to prepare your SWMP while the construction work is being planned. This early stage is the best opportunity to reduce the amount of waste your project will produce.

Step two – Allocate responsibility for the SWMP

Several people can be involved in the delivery of the plan, but someone must be appointed to take overall responsibility for the SWMP. 

Typically, this will be the client in the pre-construction phase, but responsibility may transfer to the principal contractor when construction starts. However, at any time during the plan, one person should be in charge and responsible for updating it. That person needs to clearly understand their responsibilities and have the authority to ensure that others will cooperate. 

The client and the principal contractor must sign a declaration that they will handle materials efficiently and manage waste appropriately in line with their duty of care.

Step three – Identify your waste

Identify the types and quantities of waste that the project will produce.

Think through every stage of the project and work out in advance what materials will be used. You must estimate how much waste will be produced and set realistic targets for how much of that waste you can reuse, recycle or dispose of.

A simple way of getting this information together is to use a waste data form.

This should include the waste hierarchy, on-site and off-site options for handling the waste, and any special arrangements you need to make for hazardous waste.

Use the data form at the planning stage of your project and then throughout the project, for example to report weekly or monthly summaries.

You need to update the waste data form regularly when waste is processed or taken away.

Step four – Identify how to manage your waste

Work out the best options for recycling and disposing of all the types of waste your site produces. Make sure you know where, when and what sort of materials you can reuse, recycle or dispose of both on-site and off-site.

Store and dispose of all waste responsibly. Don’t mix different types of waste; you can save time and money if you segregate wastes as they are generated.

Keep signed waste transfer notes (WTN) or consignment notes for all waste that you dispose of or transfer from your site.

You must keep WTNs for at least two years and consignment notes for at least three years. This could be kept as an appendix to your plan. For more information see our guidance on records for receiving and transferring waste.

Dear Members in the next blog we will learn about below steps of SWMP, meanwhile you are free to contact on the subject matter.

  • Identify where and how to dispose of your waste.
  • Organize your material and waste. 
  • Communicate the plan and carry out training.
  • Measure your waste and update your SWMP.
  • Review and learning for future.
CMA Manish Kandpal
Partner/ M/s. MM & Associates
Cost Accountants
+91 98733 19834

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